Sitemap, pages & tasks

Most of TLDTrack's checks answer "is this site healthy?". The Sitemap tab answers a different question: "which page?". It lays your whole site out as a tree, puts a row of status dots on every page so you can see at a glance where the problems are, and lets you pin tasks and notes to individual pages so the fix has somewhere to live.

The map and how pages get on it

The sitemap is a tree of page cards. Its shape comes straight from your URLs: the homepage sits at the top as Home, and each page nests under its parent path, so /services/design appears beneath /services. You can view it as a list or as a diagram.

Pages get onto the map by discovery:

• When you press Refresh pages, TLDTrack discovers your pages from your XML sitemap where you have one, or from the links on your homepage otherwise, and adds any it finds. Discovery only runs when you press the button.
• Discovery is additive and idempotent: new pages are added, pages seen again have their "last seen" timestamp updated, and pages that vanish are left in place but go stale (they render greyed out after about 30 days without being seen) rather than disappearing.
• Asset files such as images, stylesheets, scripts and PDFs are filtered out so the map stays a map of pages, not files.

What the status dots mean

Each page card carries up to seven dots, one per check, in a fixed order: content, compliance, PageSpeed, accessibility, brand, errors and SEO. Each dot is one of four states:

• Green (OK). That check ran for this page and found nothing wrong.
• Amber (warning). A lesser issue, or a check that is set up but has not produced a clean result yet.
• Red (fail). A serious problem on this page for that check.
• Grey (none). That check does not cover this page, so there is nothing to show.

The dots are a read-out of your other checks, not a separate scan. The SEO dot reflects the worst open finding from the latest SEO audit; the PageSpeed and accessibility dots come from the performance and accessibility scores of the latest mobile PageSpeed run, and show on the homepage only; the compliance dot shows the latest compliance verdict on the pages that check covers; the brand dot shows on the homepage only; the errors dot reflects unresolved client-side JavaScript errors seen in the last 7 days (grey for none, amber for 1 to 9 occurrences, red for 10 or more). So the map is the single place those separate results come together, page by page.

Tasks and notes

Every page can hold its own list of tasks and notes. They are two types of the same thing:

• A task is something to do. It has a title, a status of to-do or done, and an optional due date. Tasks added from the browser extension can also carry extra detail. Ticking it done records who completed it and when.
• A note is freeform text pinned to the page, for context that is not a to-do: a reminder of why something is the way it is, a decision, a link.

Both show in the page's list together, and the sitemap shows a count of tasks and notes so you can see which pages already have work pinned to them.

Email reminders

Give a task a due date and TLDTrack will email a reminder when that date passes. A background job runs regularly and, for any task that is still to-do, has a due date, and has not already been reminded, it sends a single one-off reminder and then marks it as reminded so you are not nagged repeatedly.

• The reminder goes to the person who created the task; if their address is unavailable it falls back to the first user on the account, usually the owner.
• It includes the task title, any detail, the page it belongs to and a link to the live page.
• Only tasks can carry a due date and a reminder; notes cannot.

How to use it, step by step

1. 1
   Open a site from your Domains list and go to its Sitemap tab.
2. 2
   Choose Refresh pages to discover the site's pages and build (or update) the tree.
3. 3
   Scan the dots to find the pages that need attention. A red dot in a column is where to look first.
4. 4
   Open a page and read its findings via the relevant check, then pin a task for the fix (with a due date if it matters) or a note for context.
5. 5
   Work the tasks and tick them done as you go. Anything with a due date will email a reminder if it slips past its date.

Where to set this up

Good to know

• The map is built from discovered pages, and discovery only runs when you press Refresh pages. Refresh it after adding or removing pages so the tree stays current.
• Pages not seen by a refresh for about 30 days go stale and grey out rather than disappearing, so you keep the history.
• The dots aggregate your other checks. To fill more of them in, run those audits or add more pages to a compliance check.
• Tasks and notes are manual, and reminders fire once, after a task's due date has passed.
• Tasks and notes sync with the browser extension, so you can capture them from the live page.